We strive to make registration as easy and convenient as possible. Registering for VAMUN XXXVII takes only four steps:
Step One: Fill out the Registration Form, found here.
Step Two: Submit your school registration fee
Your registration will NOT be complete without submitting the $70.00 school registration fee. The $70.00 school registration fee is NOT refundable. We highly recommend that the check be sent before August 1st, 2016, to guarantee a position within VAMUN XXXVII. The school registration fee must be paid through a check payable to the International Relations Organization at the following address:
VAMUN XXXVII
c/o International Relations Organization
Post Office Box 400435
Newcomb Hall Station
Charlottesville, VA 22904-4435
Step Three: We will email you with instructions on Individual Delegate Registration.
On June 16th and every day after, the delegate fee is $65.00 per delegate,which you can pay by check made payable to International Relations Organization and sent to the address above. If you plan to do an electronic bank transfer, please contact the Under-Secretary-General for Delegations, Shivani Saboo, at delegations@vamun.org, no later than November 7th. If you plan to pay via Venmo, please do so to the Venmo account, @IROatUVA. Please feel free to contact Shivani with any questions or concerns.
The Delegate fee is refundable up until the date of October 1st, 2017. Upon that day, and any day after, any fees for delegates that have been dropped must be paid in full.
Once we receive the $70.00 Delegation Registration payment, the Under-Secretary-General of Delegations, Shivani Saboo, will send updates, committee preference forms, committee assignments, and preparatory emails leading up to VAMUN XXXVII.
Step Four: Complete the final registration at the Newcomb Office on Friday, November 17th.
The location for the registration office will be emailed to all sponsors prior to the start of the conference and updated in the conference schedule.
We must have payment from your school in order to allow participation in VAMUN. This is resolved through two steps:
The $70.00 Delegation Registration fee must be paid by check to the address listed above in Step 2. We highly recommend this check be paid as soon as you register, in order to guarantee participation in VAMUN XXXVII.
The $60.00 or $65.00 Individual Delegate fees must be paid in full. In order to get the Early Registration $5.00 discount, the $70.00 registration payment AND the $60.00 per delegate payments must be received before or on the date of June 15th. We recommend sending a check 10 business days before June 15th, or if you pay by electronic bank transfer or Venmo, submitting payment 5 business days before June 15th. After that date, Individual Delegate fees are $65.00 per delegate.. If you submit payment by electronic bank transfer or Venmo, it must be submitted by November 7th. If you pay via check, the check should be received by November 7th, so please mail the check in advance accordingly.
Payment is required for participation in VAMUN XXXVII. We will not allow participation in VAMUN without payment before the conference. This entails admittance into committee rooms, delegate and sponsor materials, and other delegate and sponsor amenities.
Registration Timeline:
Early Registration Period ends June 15th, 11:59pm. In order to complete early registration, schools must have filled out the online registration form and paid the $70 school fee by June 15th. The $70 school fee is nonrefundable.
Regular Registration period will last until we have met our capacity of ~1,100 delegates.
We must receive the delegate fee for each school by November 4th. Early registered schools pay $60 per delegate while Regular Registered schools pay $65 per delegate.
The delegate fee can be fully refunded up till October 1st, 11:59pm. Beginning October 2nd, 12:00am any and all drops will still have to be paid - the delegate fee becomes nonrefundable.
Committee Preference form must be filled out by October 1st, 11:59pm.
Committee Assignments will be sent out by October 15th, 11:59pm
Along with Committee Assignments, Individual Registration (aka Names of delegates per committee) will be requested. Schools must return the Individual Registration by November 1st, 11:59pm.
Timeline Summary:
June 15th - Early registration ends [$70 school fee submitted]
August 1st - Highly suggested to have school fee submitted to confirm your registration
October 1st - Last day to drop delegates without charge/Committee Preference form must be filled out
October 2nd - Delegate fee becomes nonrefundable, all drops must be covered
November 7th - School fee and delegate fees due